administrative assitant

administrative assitant
jobs in lebanon 

Position Purpose

Providing secretarial, administrative, and organizational support for the group in Belgium and Lebanon.

 Years of Experience: 0-2

 Preferable Gender: Female

 Languages: Arabic, English & French

 Duties & Responsibilities

1. Finance Admin

- Assists the Accounting department in accomplishing hard filing

- Assists in basic accounting tasks including invoicing

- Submits necessary data entry (on and off the system)

2. Logistics Admin

- Assists in planning, preparing, and processing shipments

- Prepares bookings, packing lists, BL instructions, for shipments

- Follows up on shipments and ensures all documentation is done

- Ensures that ETA sheet is updated timely

- Assists the Logistics department in accomplishing hard filing

3. HR Admin

- Is assigned basic HR tasks: filling forms, basic research, job posting

- Schedules meetings when requested

- Arranges flights and reservations when needed

- Filters info email and highlights urgent correspondence

- Business trips agendas

- Ensures that email renewals and hosting is planned and done on time (yearly)

- Keeps an updated data of the company contacts

4. Marketing Admin

- Assists in handling Alibaba.com platform: admin. part with sales rep. supervising

- Submits basic presentations on power point

- Website backend: inserts necessary data provided by concerned parties on the group websites (and social media platforms

- Filing for exhibitions catalogues, brochures and business cards based on predefined criteria (country/product/supply/sales…etc.)

Skills and Requirements:

- Preferably having experience in documentation, admin, accounting, secretary

- Implementing shipments process

- Knowledge in Excel, Power Point, and another Microsoft Word

- Team Oriented

- Operations n to Multinational Environments

- Communication & Organizational Skills

- Attention to Details and Deadlines

- Computer Literacy

- Career Oriented: spongy to formation
email address :

info@chartrade.net

jobs in lebanon